STEP 1: Grade Level Student Success Team (GL-SST)

STEP A: Teacher Checks Student’s Cumulative Record

• Check report card, previous SSF/SST if any,  and any other relative information

STEP B: Teacher Consults with Student’s Prior Teacher 

• Use the MTSS/SST Student Information Form to gather information 
• Information includes insights and strategies that worked last year

*If a student share form has already been created by another teacher you may:

1. Add to the existing form in a different color-ask MTSS team for digital copy
2. Complete a new student share form

STEP C: Teacher Gathers Ideas from Grade Level Team (2 Meetings)

• The purposes of the Grade Level - Student Success Team meeting about a student are to:
  • Identify and understand the referring teacher’s concerns about a student
  • Brainstorm strategies for addressing the concerns
• An Administrator, Resource Specialist, and/or Psychologist, may be invited to this grade level meeting.
• Grade Level team discussion notes on the student can be taken within the Grade Level Team notes document and “LINKED” to the MTSS/SST Student Information Form, or the notes can directly be taken on the student’s MTSS/SST Student Information Form.

• Grade Level Teams must meet two times to discuss the student before a formal SST can be requested. This gives the teacher time to implement the Grade Level Team’s strategies, share results, and try additional interventions.    

STEP D: Teacher Contacts Parent/Guardian

• Reach out to the student’s parents/guardian and share observations, areas of strength, and concerns.
• Call or meet to gather insights and information from the parent/guardian.
• Notes should be written from the discussion on the MTSS/SST Student Information Form.

STEP 2: Request for Formal Student SUCCESS Team (SST)

STEP A: Teacher Sends Formal SST Request to MTSS Team

• Email updated MTSS/SST Student Information Form form form to mtss@bvusd.org and request a formal SST be scheduled.

• MTSS team will review the MTSS/SST Student Information Form.

• MTSS team will schedule an SST with Principal, Psychologist, Education Specialist, Parents/Guardians, and Classroom Teacher.

STEP B: Teacher Contacts Parent/Guardian

• Inform the family that you have requested an SST and a staff member will be reaching out soon to schedule
  • Suggested conversation: When families and/or teachers have concerns about a student either academically, socially, or behaviorally, we generally start by holding an SST (Student Study Team) meeting. In this meeting, we will meet with this year's teacher, the school psychologist, the principal, and the parents. Our goal is to work as a team to find proper accommodations and/or interventions to best support them.

STEP C: MTSS Team Meeting

MTSS team meets weekly ~ Wednesday 12 - 1pm.

• Members - Principal, Psychologist, RSP Teacher(s)
• Team reviews the Student Share form, engages in discussion about the identified student, and generates initial ideas and strategies to support student
  • Notes are taken in the MTSS Meeting Notes document and added to the MTSS Logs document year-year
• Next steps are generated (including possible consultation and/or observation of student from an MTSS team member)
• Psychologist contacts family and schedules an SST

Step 3: Formal Student Study Team MEETING (SST)

The purposes of a Formal SST meeting are to:

• Involve the student’s parents/guardians in addressing concerns about the student.
• Identify and understand the referring teacher’s concerns about the student.
• Brainstorm strategies for addressing the concerns, including parent responsibilities.
• Explicitly consider a referral to the Assessment Planning Team for further evaluation of the student. (Typically this would not occur during the first SST meeting.)
  • If an SST has been called due to a parent’s request to assess, a Retraction of School Based Assessment Request form will be shared with the family.
    • If the family does not sign the form, we will then send a Prior Written Notice to the family to let them know we are declining their request for assessment.

• In cases when a parent or guardian requests that a child receive Special Education services through an Individualized Education Plan (IEP), a Formal SST meeting is the necessary first step before any other action is taken.

• The SST process follows a plan, using the SST Template. It includes a discussion on the student’s strengths, developmental history and background information, areas of concern, current levels, accommodations tried or currently in place, as well as next steps with the action plan and person responsible.
• Typically a follow-up SST will be scheduled within 6-8 weeks to check-in on the response to intervention.
• In some cases, if Special Education assessments have resulted from the first Formal SST meeting, an IEP meeting will be scheduled.

• It is possible for a student to remain in the SST process for years in which the team continually checks in on accommodations and interventions through the child’s academic career. Some SSTs may result in a 504 or an IEP.

After the SST:

• A recap of the SSTs will be shared with the MTSS team
• Further suggestions will be noted in the student’s Profile

• The team will make a recommendation on next steps in regards to further accommodations, or a formal assessment.
  • If the team agrees that further assessment is warranted, consent to assess must be obtained from the parent/guardian.
  • The assessments are then given, and an initial IEP meeting is held to determine whether the student qualifies for Special Education Services under an IEP.