Back to School
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Ready, Set, School!
Everything you need is here.
Start at the top of this page, and work your way down.
BACK-TO-SCHOOL DATES & DETAILS
Parent Data Confirmation
TO START
ANNUAL PARENT DATA CONFIRMATION (PDC)
IN AERIES
BY AUGUST 15
Teacher assignments will only be shared with families who have completed the PDC by August 15.
Aeries Parent Data Confirmation (PDC) is our annual online check-in where families review and update every student's information for the year ahead.
Every enrolled BVUSD family, for each child — even if nothing has changed since last year.
Accurate records keep your child safe and the district in compliance, and they unlock teacher assignments on August 17.
ACCESSING THE PARENT PORTAL
Online
or via the Aeries app
NEW FAMILIES
CREATE A PARENT ACCOUNT
Use the username & password (in the ‘Aeries Parent Portal Account’ email July 27 or 28 from BennettValley@aeries.net)
*If you received 2 emails – use the one for the New Parent/Guardian Account (not Student)
Click
and select as the account type
(Student accounts cannot change data)
RETURNING FAMILIES
LOG IN
Enter your email and password to log in to your existing account.
If you have more than one student, all should be visible in the same account.
If needed, click
(district staff cannot reset it for you)
Continue through each section of the PDC until you click
(You will receive a confirmation email when complete)
MORE THAN ONE STUDENT?
Complete this process for each student attending BVUSD.
To switch students, click your child's name across the top and select another child.
CLICK THE ‘+’ AT TOP OF EACH TITLE BOX FOR MORE DETAILS ⬇
FAMILY INFORMATION – (PDC SECTION)
COMPLETE ALL THREE (3) SECTIONS
Foster Care • Military Service • Housing
choose the accurate option for each
Click then after completing each section.
★ NOTE ABOUT HOUSEHOLD INCOME QUESTIONS ★
PDC asks families to answer two (2) questions about household income. This provides funding for the district, but you may decline to state.
★ VERY IMPORTANT ★
If you check either of the top two buttons in Question 2,
(or you may meet the estimated eligibility scales in the following section below)
we also need you to complete the short, confidential, online
See the next section for more information about this form and its importance
STUDENT INFORMATION – (PDC SECTION)
REVIEW ALL INFORMATION FOR ACCURACY
- Don't forget the after-school pick-up (P/U) for each day
- Click to correct or update any information
- Use the pull-downs to select the accurate after-school pick-up option, Monday–Friday
- Once everything is correct, click
- Then click
CONTACT INFORMATION – (PDC SECTION)
YOUR EMAIL CANNOT BE EDITED
It's locked, because it's used to log in. To change it, contact your school Office Manager.
EMERGENCY CONTACTS
- List local adults near the school to whom we may release your child or contact if you can't be reached
- Students will only be released to parents, guardians, or the adults listed here
- Emergency contacts will only be contacted by phone — do not include an email address
HOW TO UPDATE
- Click the pencil ✏️ icon to correct or update a contact
- Click if a contact is missing
- Enter name, address, telephone, and relationship code
- Very important: select the appropriate relationship code for each contact — this determines who receives ParentSquare messages
- Click to return to the main Contacts tab, and repeat as needed
- When all information is correct, click
MEDICAL INFORMATION & INSURANCE – (PDC SECTION)
MEDICAL HISTORY
CHECK ANY HEALTH CONCERNS OR CONDITIONS
- Select any health concerns or conditions your child has and provide the requested information
- If your child has none, select None
- Make any necessary changes, then click
- Click to finish
If additional information is needed, a member of the school health team will contact you.
NEW REQUEST
In the next section, BVUSD is requesting Insurance information.
This is for funding purposes. A response is required, but families may decline to state (see below).
DOCUMENTS & FORMS – (PDC SECTION)
REVIEW EACH DOCUMENT (AS APPLICABLE)
- Some documents are for your review (read only)
- Some are forms you can download (if applicable) and submit to the school office
- Some are conditionally required; others are optional
- If a document is required for review, check the box at the bottom to acknowledge you've received the information
AUTHORIZATIONS – (PDC SECTION)
REVIEW EACH AUTHORIZATION
Select or for each authorization.
BE SURE TO CLICK TO COMPLETE; CHECK EMAIL FOR CONFIRMATION
Educational Benefits Form
COMPLETE EDUCATIONAL BENEFITS FORM
YOUR 5 MINUTES HELPS EVERY STUDENT
Formerly the Household Income / Meal Application,
this is our most important back-to-school form.
A short, confidential form reporting household income to the state — separate from PDC's two income questions, and not a meal application (meals are already free for every student).
BVUSD families are encouraged to complete it — even if you don't expect to qualify for reduced-price services.
More completed forms means more district funding for technology, after-school programs, and support staff — plus possible savings for your own household.
Every year, incomplete forms mean BVUSD loses funding and eligible families miss out on opportunities for support — including no/reduced-cost before/after school care!
CLICK THE ‘+’ FOR MORE DETAILS ⬇
WHAT IS IT?
The Educational Benefits Form is separate from the 2 household income questions during PDC, and it's actually an economic sensor for our district.
Meals are free now (for all students), but this form remains an economic sensor for our district.
MORE FORMS = MORE FUNDING
The Educational Benefits Form benefits every single student
in our schools and all eligible families, and it's:
HOW YOUR 5 MINUTES HELPS EVERY STUDENT
The number of approved applications directly influences the amount of funding our district receives from the state.
Completed applications help BVUSD secure critical funding for all students by funding things like: technology, internet access, after-school programs, instructional support, and more.
ELIGIBLE HOUSEHOLDS ALSO BENEFIT
You may qualify for free or reduced-price services, support, and programs like:
home internet, extracurricular savings, and even before/after school care.
Plus, later on, eligible students receive college entrance benefits like:
reduced/waived exam & application fees and access to scholarship opportunities.
100% SAFE & CONFIDENTIAL
Your family's privacy is protected by strict federal law. The information you submit is completely confidential. It is never shared with teachers, classmates, or other families, and it is only used to secure school funding and target resources.
ELIGIBILITY
Eligibility details change annually, but estimated scales for 2026–27 are below.
Even if you're outside the eligibility window, we encourage you to apply.
Estimated Monthly Income – by Household Size
| 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 |
|---|---|---|---|---|---|---|---|
| $2,500 | $3,400 | $4,300 | $5,100 | $6,000 | $6,900 | $7,800 | $8,600 |
For each additional person $880
It's confidential, fast, and makes a real difference.
COMPLETE IT TODAY!
BVUSD.ORG/INCOMEAPP
Thank you for supporting your child's success and helping us strengthen our entire school community.
Family Contribution to the Arts
FAMILY CONTRIBUTION TO THE ARTS
INVEST IN CREATIVITY. INSPIRE A LIFETIME.
Bennett Valley Education Foundation funds the arts at Yulupa and Strawberry Elementary Schools.
Music, art, dance, theater, band, and choir — made possible by families like yours.
BVEF is a 100% volunteer-run 501(c)(3) nonprofit (Tax ID 68-0286878) that provides arts education to BVUSD students.
Every BVUSD family is invited to contribute — suggested amounts are $125 per student or $225 per family.
Without these donations, school days would not include fundamental classes like art, music, dance, and theater.
CLICK THE ‘+’ FOR MORE DETAILS ⬇
WHO IS BVEF?
BVEF is the 100% volunteer-run, nonprofit organization (Tax ID 68-0286878) that provides arts education to the students of BVUSD.
WHAT DOES MY DONATION FUND?
BVEF is responsible for raising more than $130k/year to fund the certificated teachers' and instructors' salaries, maintain/replace musical instruments, and purchase art supplies.
Give Today! ♡
Make your tax-deductible donation today and keep these important programs thriving in our schools!
Without your donations, our students' school days would not include fundamental classes like art, music, dance, and theater.
BVEF.NET
Bennett Valley Education Foundation is a 501(c)(3) nonprofit organization. Tax ID 68-0286878. Your donation is tax-deductible to the fullest extent of the law.
EVERY WEDNESDAY IS A MINIMUM DAY.
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SCHOOL CALENDARS
Live feed of the BVUSD calendar, printable downloads, and instructions to access all calendar information.
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SCHOOL MEALS
Learn more about our no-cost meal services and menus.
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SPIRIT WEAR
Links to purchase BVUSD spirit wear.
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REPORT AN ABSENCE
Access our online absence reporting form.
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BEFORE & AFTER SCHOOL CARE
Learn more about before/after school care options on our campuses.
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EXPANDED LEARNING
Learn more about after-school programs & enrichment.
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AERIES PARENT PORTAL
Access the Aeries Parent Portal and complete Online Registration.
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PARENT ORGANIZATIONS
Learn more about BVAPT and BVEF.
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PARENT SQUARE
Learn more about communication through Parent Square.
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SCHOOL BUS
Learn more about BVUSD bus transportation.
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MENTAL & BEHAVIORAL HEALTH
Learn about support for student mental and behavioral health.
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ONLINE TUTORING
Learn more about no-cost, online tutoring.
